Approved by Hoofer Sailing Club BOC (4/5/2004) ; Revised 8/2/04, 7/24/06
ARTICLE I Identity
Section 1. Name
The name of this organization used in the usual course of its operations shall be the Hoofer Sailing Club.
Section 2. Burgee
The Sailing Club burgee shall be a blue triangle of a fly-to-hoist ratio of 16 to 9, with a red W superimposed between the hoist and the mid-point of the fly so as to divide the blue field into four sections, each representing one of the Four Lakes, and with a white star superimposed on the opposing half of the fly, representing the Sailing Club's location on Lake Mendota.
ARTICLE II Purpose
As stated in the Hoofer Sailing Club Constitution
ARTICLE III Membership
Section 1
The membership of the Sailing Club shall be divided into proficiency classes determined by rules set up by the Board of Captains.
Section 2. Dues Waivers
  1. Exemption from full or partial dues may be granted by the Commodore, with approval of the Board of Captains, for service to the Sailing Club.
  2. The dues waiver may be revoked by a majority vote of the Board of Captains for failure to meet the terms of office, or unsatisfactory performance.
ARTICLE IV Board of Captains
Section 1. The duties of the Commodore shall be as follows:
  1. Shall be responsible to Hoofer Council for the efficient operation of the Sailing Club.
  2. Shall represent the Sailing Club, or appoint a Sailing Club representative to serve, on Hoofer Council.
  3. Shall organize, schedule and preside over all regular Sailing Club meetings.
  4. Shall call a special meeting if requested by a petition of ten members of the current membership. He/she must hold such a meeting within two weeks of the request and post at least three days notice of the meeting on the Sailing Club bulletin board.
  5. Shall be responsible for all financial matters pertaining to the Sailing Club. Shall prepare and submit a yearly operating budget by the time designated by Hoofer Council. This budget, as well as all major financial matters, shall be approved by a majority vote of the Board of Captains.
  6. Shall appoint the members of the Board of Captains to represent a cross section of the Sailing Club, and as set forth in Article IV, Section 2 of the Sailing club Constitution.
  7. Shall be responsible for adequate supervision of all Sailing Club activities.
  8. Shall inform the general membership of the Sailing Club of all decisions of the Board of Captains by posting the minutes of all meetings of the Board of Captains on the Sailing Club bulletin board.
Section 2 - Selection of the Board of Captains
Qualifications
  1. The candidates for Commodore and Vice-Commodore must be general members of the Sailing Club.
  2. The Board of Captains shall be selected from among the general membership of the Sailing Club.
Elections
  1. The election of the Commodore and Vice-Commodore shall take place as stated in Article IV Section 1 of the Sailing Club Constitution
  2. Any member wishing to be on the ballot for Commodore must announce his or her desire to fill the post at least one week prior to the election meeting. Announcement means notifying the club secretary or Commodore in writing (or by email) of that desire. Write-ins will be permitted.
  3. Candidates on the ballot for Commodore may submit a resume and position paper (not exceeding 2400 words) in electronic form which shall be posted on the club's web site. Copies of said documents shall also be posted in the Memorial Union in a location frequented by members of the Sailing Club.
  4. The week during which the elections will take place shall be posted at least a month in advance.
  5. Written ballots must be used.
  6. No proxy or absentee ballots shall be allowed.
  7. The candidate receiving the majority of votes from the general membership attending said meeting is elected.
Replacements
  1. In the event of a vacancy in the office of Commodore, the Vice-Commodore shall act as Commodore.
  2. The Commodore may take a leave of absence not to exceed four weeks. The Vice-Commodore shall then act as the interim Commodore.
  3. In the event of a vacancy in the office of Commodore and Vice-Commodore, a special election for Commodore and Vice-Commodore shall be held within two weeks. There shall be at least ten days posted notice of the election, and the Commodore and Vice-Commodore shall take office immediately. The election shall be conducted as otherwise outlined in the Sailing Club Constitution and By-Laws. The remaining members of the Executive Committee, as defined by the By-Laws, shall assume the duties of the day to day running of the club until the elections.
  4. In the event of a vacancy on the Board of Captains, exclusive of the offices of Commodore and Vice-Commodore, the Commodore shall appoint a replacement to serve the regular term of the vacating officer.
  5. The Commodore may appoint interim replacements for Board of Captains members taking a leave of absence.
ARTICLE V Race Committee
Section 1. Membership
The Race Committee shall consist of five voting members, each of whom shall be or shall have been active in sailboat racing, selected from the general membership by the Fleet Captains, and appointed by the Board of Captains. The Race Committee shall have the power to designate additional, non-voting committee members from the Sailing Club general membership to carry out its duties.
Section 2. Duties
The Race Committee shall be the race management authority for all races and regattas sponsored by the Sailing Club, and shall be responsible for all Committee work attendant to the staging of Sailing Club-sponsored races and regattas including, but not limited to, establishing rules and courses, tabulating and reporting the results, and awarding trophies and prizes.
The Race Committee shall establish a set of rules, consistent with the bylaws and rules of the Sailing Club, to govern its operation. These rules may establish such subsidiary officers and committees as it requires to carry out its duties.
ARTICLE VI Definitions and Miscellaneous
Section 1. A regular meeting shall be:
  1. A general membership meeting to be held at least quarterly. There shall be at least one week posted notice of such a meeting.
  2. A Board of Captains meeting to be held at least monthly. There shall be at least three days posted notice when feasible.
Section 2. The sailing season shall be defined as follows:
  1. Fall season shall be from the first day of fall classes until the end of the first semester.
  2. Spring season shall be from the first day of spring classes until June 1st
  3. Summer season shall be from June 1st until the first day of fall classes.
Section 3. Membership
  1. The general membership shall consist of all people who have been members of the Sailing Club within the past 12 months.
  2. The current membership shall consist of all people who have paid dues, or have been granted full or partial dues waiver, for the current sailing season.
Section 4. Executive Committee
The Executive Committee shall be composed of the Commodore, Vice-Commodore, secretary, treasurer, education representative, and maintenance representative.







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